Hey guys,

Just wondering - how in the name of the seven hells can I answer more emails faster, and reduce the long term amount of stuff I need to answer? Yes, I know that there is a *delete*-button, but, generally, what can you recommend me there. - I am a notorious workaholic, mind you, and I realize I need to take some time off, sometimes...

Thanks,

Rafe

Views: 128

Reply to This

Replies to This Discussion

It depends on your situation.  To reduce the number of emails you receive, use the phone and face-to-face conversation more and email less, and encourage the same with your co-workers.  Re-evaluate what you need to be cc'd on, and whether you need to use so many cc's.

If you use Outlook, learn to use "rules". 

Also, run a few lifehacker.com and youtube searches for email management or email productivity. There are loads of principles and techniques and systems you can use to become more efficient. 

I do a lot to make this happen.  Here are some things I do, using Outlook.

* Rule:  if the mail comes to a distribution list, it automatically goes into my "mass mailings" folder.

* Rule:  if the mail has "142" in the title (that's the number of one of my classes), it goes straight to my 142 grading folder.  Students are asked not to put "142" in the title if they want an immediate response.

* Rule:  if anybody sends me something that is clearly a time-waster, I add a rule -- that person's mails go straight to my delete folder.

* Rule:  certain things in the subject line that indicate it'll waste my time ("Iraq" used to be an example) are covered by a rule that sends things to the delete folder.

* My work email never gets sent to anybody that's not an individual and a real person.  I still get spam, but not much.  My workplace has an automatic spam filter that catches 2-5 messages a week for me, and sends me a notification.  I delete the notification unread, because it's been completely accurate so far.  If I must give a web site my email, I use my "feel free to send me spam because I don't read it anyway" account on Yahoo!.

* I use folders extensively for different areas of life:  for classes, for investing, for this and that social org I'm in, for things related to my kids...

And I'm still spending half an hour today moving things around and deleting them.

Wow, thanks so much! Much to process, but many good ideas! :)

Will get back to you later, will try to implement a few of those...

I have my non-time-sensitive emails handled through unroll.me

Basically it gathers all of today's emails and formats them into a single email I will get tomorrow morning. A quick browse down that lets me know what I need to read, reply to, or just ignore. It's quite nice.

There I was going to give you guys my thanks, then, in the process of posting this, I realize I have TWO accounts here! -_- Talk about decluttering my internet... (Will contact support.)

Anyway, on topic: MANY THANKS! :) Evaluating some of the measures I took over the last few days, I can say that I am slowly wading out of the swamp that I myself created. Unroll.me seems like a feature that fits right into what I am trying to establish for myself. :)

RSS

Latest Activity

Mongoose replied to Jake and Shake's discussion How can I be attractive after 50?
"My current spray is Sauvage. Wife took one whiff and had an immediate emotional reaction (positive, very positive). Good Life was my former fav, but they stopped manufacturing it. But it was the one my wife raved about."
23 minutes ago
Mongoose replied to Jake and Shake's discussion How can I be attractive after 50?
"Not sure about men, but women can (and do) change their level of attraction towards a man after getting a whiff of him. Cologne really can (and does) deepen attraction."
25 minutes ago
Mongoose replied to Jake and Shake's discussion How can I be attractive after 50?
"Oh, and smell great. None of the dime store stuff. Spend time sampling premium colognes. The more expensive colognes (like above $40/oz) have better ingredients like whale vomit which make them superior. You really need to try them on and wear them…"
26 minutes ago
Mongoose replied to Jake and Shake's discussion How can I be attractive after 50?
"There's one thing that you have which most find sexy as snot: maturity, confidence, and power. You know how to carry yourself (regardless of level of fitness), you have learned how to wear clothes, you know how to enter a room, etc.  Most…"
35 minutes ago
Carl Monster replied to Jay D's discussion Fun date ideas for the winter
"Be prepared to do a lot of entertaining at home, get your bachelor pad all tricked out and bring on the ladies.... "
40 minutes ago
Carl Monster replied to Jake and Shake's discussion How can I be attractive after 50?
"I'm getting there, at 53... Get your hair cut often, and well. Find a good barber, then with he (or she) find a style that works for you without too much fussing. A good haircut goes a long way, along with advice to trim beard hair if you have…"
51 minutes ago
Mongoose replied to Jay D's discussion Fun date ideas for the winter
"BTW: you live in a rich and vibrant city! You have a gazillion activities to choose from. Start thinking about community involvement. Also, if you are prone to do nothing on weekends, then it's OK to have her come and hang. If she doesn't…"
1 hour ago
Mongoose replied to Jay D's discussion Fun date ideas for the winter
"What do you normally do for leisure during the Winter. Do you normally go ice skating? Do you go to lectures? Do you go to plays? Movies? Work out? Hang out at home? Indoor botanical gardens? Play video games? I recommend that you do dates which…"
1 hour ago

© 2016   Created by Brett McKay.   Powered by

Badges  |  Report an Issue  |  Terms of Service